Company:
Rockefeller University
Location: New York County
Hours: Full Time
Type: Permanent
Job Requirements / Description
Organization Overview:
The Finance Department of the University encompasses the Controller's Office and the Office of Budget, Treasury, and Research Administration. These offices are dedicated to ensuring the integrity of data submitted, recorded, and reported and to providing the highest level of financial services in support of the University's mission in Biomedical Research.
Overview:
This is a temporary (4-6 month) role reporting to the Assistant Vice President of Finance Accounting Services.
The Treasury Assistant will support all treasury functions with a focus on expense reporting and office program support on a temporary basis.
Responsibilities:
TREASURY SUPPORT
Oversight for Cashier function and scheduling of coverage for the Cashier window Monday through Friday 10 AM to 1 PM. (& vacations and sick leave)
Back up to the AVP for daily cash sheet preparation and quarterly cash flow schedules.
Responsible for Treasury interface for the A/P ACH mechanics – A/P ACH Vendor creates (oversight) & Supplier Merge (process)
Initiate Capital Calls for Investments (Northern Trust)
Initiate all wires to be sent from the Main operating account and ensure they are given to the Cashier/Treasury Assistant for batching to A/P.
EXPENSE REPORTING
Review and approve employee expense reimbursement requests in accordance with the University travel reimbursement policy
RU Corporate American Express and TD VISA card programs management - set up of new accounts, monthly review, payment processing, and reconciliation.
Oversight - Office Assistant Position for data input of the university’s credit card expense reports/reconciliations
Maintain a record of international travel and provide report for yearly 990 Reporting
RU Visa card program (through purchasing) – monthly payment processing & review and confirmation of purchasing reconciliation
Periodic review and update of the university travel reimbursement guidelines – update policy and procedures of same for any changes
FINANCE OFFICE PROGRAM SUPPORT
Loan files – monthly maintenance and reconciliation of mortgage, personal, and tuition loan file. Prepare annual summaries of the same. Annual mortgage interest summary used to confirm annual 1098 filing. Special analysis of loan files as needed.
Special Projects as assigned – upcoming – Automated expense reimbursement project - ongoing
Qualifications:
Associates degree required, bachelors preferred, with a minimum of one year of finance office experience required; educational emphasis in business or accounting preferred. Must be highly proficient with computers, including Oracle, Microsoft Word, and Excel. Must be reliable and possess a strong work ethic. Excellent verbal and written communication skills, organization skills, and excellent typing ability are required. Excellent attention to detail, critical thinking skills, and interpersonal skills are necessary. Must be able to multitask, problem-solve and have excellent priority management skills. Prior account software experience is a plus.
The Rockefeller University is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans
Compensation Range: Min:
USD $44,000.00/Yr.
Compensation Range: Max:
USD $50,000.00/Yr.
The Finance Department of the University encompasses the Controller's Office and the Office of Budget, Treasury, and Research Administration. These offices are dedicated to ensuring the integrity of data submitted, recorded, and reported and to providing the highest level of financial services in support of the University's mission in Biomedical Research.
Overview:
This is a temporary (4-6 month) role reporting to the Assistant Vice President of Finance Accounting Services.
The Treasury Assistant will support all treasury functions with a focus on expense reporting and office program support on a temporary basis.
Responsibilities:
TREASURY SUPPORT
Oversight for Cashier function and scheduling of coverage for the Cashier window Monday through Friday 10 AM to 1 PM. (& vacations and sick leave)
Back up to the AVP for daily cash sheet preparation and quarterly cash flow schedules.
Responsible for Treasury interface for the A/P ACH mechanics – A/P ACH Vendor creates (oversight) & Supplier Merge (process)
Initiate Capital Calls for Investments (Northern Trust)
Initiate all wires to be sent from the Main operating account and ensure they are given to the Cashier/Treasury Assistant for batching to A/P.
EXPENSE REPORTING
Review and approve employee expense reimbursement requests in accordance with the University travel reimbursement policy
RU Corporate American Express and TD VISA card programs management - set up of new accounts, monthly review, payment processing, and reconciliation.
Oversight - Office Assistant Position for data input of the university’s credit card expense reports/reconciliations
Maintain a record of international travel and provide report for yearly 990 Reporting
RU Visa card program (through purchasing) – monthly payment processing & review and confirmation of purchasing reconciliation
Periodic review and update of the university travel reimbursement guidelines – update policy and procedures of same for any changes
FINANCE OFFICE PROGRAM SUPPORT
Loan files – monthly maintenance and reconciliation of mortgage, personal, and tuition loan file. Prepare annual summaries of the same. Annual mortgage interest summary used to confirm annual 1098 filing. Special analysis of loan files as needed.
Special Projects as assigned – upcoming – Automated expense reimbursement project - ongoing
Qualifications:
Associates degree required, bachelors preferred, with a minimum of one year of finance office experience required; educational emphasis in business or accounting preferred. Must be highly proficient with computers, including Oracle, Microsoft Word, and Excel. Must be reliable and possess a strong work ethic. Excellent verbal and written communication skills, organization skills, and excellent typing ability are required. Excellent attention to detail, critical thinking skills, and interpersonal skills are necessary. Must be able to multitask, problem-solve and have excellent priority management skills. Prior account software experience is a plus.
The Rockefeller University is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans
Compensation Range: Min:
USD $44,000.00/Yr.
Compensation Range: Max:
USD $50,000.00/Yr.
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