Administrative Coordinator II

Company:  University of Massachusetts Medical School
Location: Worcester
Hours: Full Time
Type: Permanent
Job Requirements / Description

Under the direction of the Associate Vice Chancellor/Director or designee, the Administrative Coordinator performs complex and varied duties associated with the coordination of departmental administrative functions.



Participate in the planning and organization of all office functions; including budgeting, policies, procedures, and procurement

Compile budget information, support department accounting, and assist with all fiscal projects

Monitor the disbursement of funds to determine appropriateness of expenditures and compliance within budget

Coordinate travel

Perform complex and varied executive/administrative functions which require a high degree of independent action

Design and produce graphics using a variety of software applications

Train staff in both basic and enhanced use of software applications

Oversee, train, and monitor clerical staff

Maintain confidentiality and safeguard department records regarding employee job descriptions, performance appraisals, and other sensitive information

Set priorities and procedures for accomplishing tasks, assign and coordinate support staff activities, and manage the work flow of the department

Respond to emergencies, independently prioritize activities in the absence of the department heads, and effectively coordinate other resources when necessary

Act as a liaison and respond to the requests of constituent groups, senior leadership, and employees within the organization

Performs other duties as required.


Bachelor of Science degree in a related field, or equivalent experience

1-3 years of experience in executive/administrative coordination, or related experience

Excellent word processing and spreadsheet skills

Strong grammar, spelling, and oral and written communication skills required

Demonstrated the ability to organize and manage a complex office environment with minimal supervision

Demonstrated initiative and independent judgment in organizing and completing projects.


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