Administrative Assistant

Randstad are working with a well established multi-disciplinary architects practice who have a diverse range of award-winning projects in both the public and private sector. Due to the company expanding they are looking for an administrator to join their busy team. Working hours are Monday - Friday 09:00-17:00 Duties: Generally, the role includes all aspects of administration, telephone reception, basic office management and other ad-hoc duties in order to assist the contracts managers, estimators and other office staff in performing their roles optimally, whilst also tending to the general administrative tasks and other duties as may be required to assist in the smooth running of the company. Supporting the Office Coordinator with general office administration Reception duties such as welcoming visitors, distributing post and ensuring that the office is tidy and professionally presented at all times Assisting with day-to-day office operational issues e.g. i. Arranging plumbers, builders, cleaners etc. ii. Monitor, order and maintain supplies of office stationery and other consumables iii. Ensure adequate operation of office hardware such as photocopiers iv. Organise couriers v. Provide training/disseminate information as required vi. Deal with company car queries vii. Stationery supply management Assisting with organising functions such as company conferences and social events. Organising various meetings timetables Booking travel arrangements and ticket purchase, hire cars, taxis Key Skills for the role: A good understanding of Microsoft Office software Professional telephone manner Willingness to develop existing and learn new skills Knowledge of using iMac computers desirable but not essential as training will be given Knowledge of InDesign is desirable but not essential as training will be given Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business